Video Editor Scope Creep Email Templates
Video editing projects often expand as clients see the potential of raw footage or realize they need versions for different platforms. Extra cuts, additional revision rounds, and new formats are common asks. These templates help you handle them professionally.
Client requests a short-form cut not included in the original scope
You delivered a 3-minute brand video. The client now wants a 30-second cut for Instagram, a 60-second version for YouTube ads, and a 15-second cut for pre-roll.
Email template
Subject: Short-Form Cuts — Additional Scope
Hi [Client name], Short-form cuts are a smart way to extend the life of the footage — they'll perform really well on those platforms. Creating platform-specific cuts (30s, 60s, 15s) wasn't included in our original scope, which covered the 3-minute brand video. Each version requires its own edit, pacing adjustments, and graphics treatment to work in the shorter format. My rate for additional cuts is [rate per cut]. All three cuts would come to [estimate], with a turnaround of [timeline]. Should I proceed with all three, or would you like to prioritize one to start? Best, [Your name]
Client requests more revisions than the contracted rounds
Your contract covers two rounds of revisions. After completing both, the client continues requesting changes — color grading adjustments, music swaps, and pacing tweaks.
Email template
Subject: Revision Rounds — Scope Note
Hi [Client name], I want to make sure we get the final cut right — I know how important this piece is. Our agreement covers two rounds of revisions, which we've completed. The color grading adjustments, music changes, and pacing tweaks you've described fall outside the current scope. Additional revision rounds are billed at [rate per round/hour]. The changes you've requested would likely take [estimated time] to complete. Would you like me to proceed with a change order covering the additional revisions? Best, [Your name]