Illustrator Scope Creep Email Templates
Illustrators frequently encounter clients who want more illustrations than contracted, request style pivots after work has begun, or want to use artwork in ways not covered by the original license. These templates give you clear language to navigate those situations.
Client requests additional illustrations beyond the agreed deliverable count
You were contracted for 8 spot illustrations. After delivery, the client asks for 12 more to fill gaps in their publication they hadn't anticipated.
Email template
Subject: Additional Illustrations — Scope and Availability
Hi [Client name], I'm glad the illustrations are working well — happy to create more. Our agreement covers 8 spot illustrations, which have been delivered. The additional 12 illustrations fall outside the current scope. At my rate of [rate per illustration], 12 more illustrations would come to [estimate]. My current availability would allow me to deliver them by [date]. Would you like to proceed with a new agreement for the additional work? Best, [Your name]
Client wants to use illustrations in a book not covered by the license
You licensed spot illustrations for digital use. The client is now publishing a physical book and wants to include the same illustrations in print.
Email template
Subject: Print Rights — License Expansion Needed
Hi [Client name], Congratulations on the book — that's exciting news. Our current license covers digital use of the illustrations. Including them in a printed publication requires print rights, which weren't part of the original agreement. Print licensing is typically priced based on print run, territory, and exclusivity. For [estimated print run], print rights would be [estimate]. I'd be happy to put together a license addendum that covers the print publication. Would you like me to send that over? Best, [Your name]